Do records of working hours include only registers of arrivals and departures?

These categories aren`t only important for the qualitative analysis and tracking company`s employee data. Some of them must be recorded because the employer has a legal duty to. For example, according to law, employees who work on holidays and non-working days must be paid more than on regular working days. Besides, employees are guaranteed break times if they work more than six hours that day. Between the end of first and the beginning of the second shift there must be a break o employers would be within the law. These are just some of the details that need to be managed. Aside from that, qualitative analysis allows employers to determine various details related to employees, for instance the number of hours of absence, individual employee productivity and the like. These analysis help with reaching decisions related to employees` progress and employee performance. There is an option to keep track of employee workload and whether it is necessary to rearranging work duties within company`s organizational structure.

Is there a more efficient way of recording working hours than manually?

State law doesn`t stipulate the form of record keeping,which means that records can be maintained manually (i.e. writing data on working hours on paper or in Excel tables) or digitally. Of course, it-s not the same if an organization has five or 30 and more employees but the more an organization grows the more records keeping becomes complex.

Besides, manual input allows for various errors to be made. There is always a chance that arrival or departure times entered are incorrect , that annual leave is not registered on time and the like. Those situations can cause unnecessary and damaging work problems and lead to error that hinder workflow. In order to avoid that, it is always better and simpler to implement a system for keeping record of working hours.

Digital records of working hours:

The system for digital time keeping provides quicker and simpler records keeping. The system has options for adjusting rules (e.g. flexible working hours) thus giving various rights to certain employees (For instance , employees can view only their own data and department heads can view an edit their employees data). In this way, the protection of personal data is taken care of and their better control is achieved. In addition, it is possible to see who made what changes to certain personal data (names and surnames of employees, data on working hours of employees, etc.). Then, department heads or the HR department can very quickly get detailed reports on the working hours of employees, both individual and department-wide reports. Thus, all important data can be seen ensuring better decision-making based on the analysis of such data. It is clear that a digital timekeeping system has a number of advantages over manual data processing. It also makes the salary calculation process much simpler, because you get the necessary data.

Finally, we can say that a system for recording working hours is a good business decision that can contribute to faster data processing, cost reduction and ensure more time for the performing other necessary tasks for department heads or the human resources department. It only takes a few steps to get detailed reports, both for internal and management needs, which can be the key to improving an organization`s business.

For over 30 year Spica International Ltd. produces and implements systems for working-time management and access control and our Time&Space solution is maybe just what you need! You can find out more on the product here.