Source: eKapija | Tuesday, 23.11.2021.| 11:48
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AB Soft Business Software for Utility Services – Registration, Calculation, Charging and Court Procedures for All Utility Services

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The AB Soft business software for utility services has the main purpose of integrally encompassing all the business processes and functionalities required for a successful carrying out of activities in the domain of the distribution and the charging for utility services. Activities supported include the registration and the charging for companies of various sizes and core activities – from the smallest ones to large systems which send hundreds of thousands of invoices to purchasers each month.

The unified database of the main book and side books Sistem comprises a single solution together with the unified database. It covers the registration, calculation and invoicing of all forms of utility services (heating energy, gas, water, city hygiene maintenance, urban greenery, facility lease, markets and green markets, funeral services, apartment buyout, urban building land, residential building maintenance and tenants’ associations, outlet lease, billboard lease…) with the registration of all forms of subsidies in terms of amounts and finances, by categories and subcategories of purchasers.

A connection with mobile devices for scanning in the field has been realized. This is AB Soft’s own solution for Android apps and mobile devices, but there’s also the possibility of a connection with other systems which automatically scan the consumption at points of measurement. Based on the scanned data or the data that were entered into the register, invoices are generated which feature bills for the services provided or the consumption and, potentially, the calculated interest for late payments or unpaid bills.

In a very simple way, the generation of the campaign of calculation and invoicing with mass printing of bills through a direct sending to the printer or the PDF format, as well as the generation of various printed formats, are enabled. In addition to the mandatory elements, the bills are printed with a QR code, a payment slip and an overview of unsettled debts on all bases expressed in various bookkeeping accounts, by the type of debt.

As per need, the sending to the buyer’s email address is possible as well. The invoices are printed under a pre-set classification: by place, region, postal address code, street and number at the purchasers’ addresses or another address per the purchaser’s request and in line with a pre-defined ordered. Integrated and automated, after the campaign is prepared, the bills are automatically forwarded to the accounting department, along with the generation of the registration order with the possibility of the registration of revenues by the organizational parts of the company and by the kinds of the invoiced services, the automated filling out of the books of outgoing invoices, tax and VAT overview.

The tax return is automatically generated based on this register and uploaded electronically to the Tax Administration portal.

Register of bill payment and monitoring of claims

When it comes to the register of bill payment, several ways are implemented: by taking e-banking excerpts and connecting the payments with the bills, payments at counters and the automatic generation of orders for the registration of the payments on the purchasers’ cards by ordering payments by debt structure under the defined rule of costs, interest, principal amount.

The printing of a QR code on the invoice enables the automatic generation of payment orders in mobile banking, and at counters, the installation of QR code readers enables the clerk to register the payment in a very simple way by recognizing all the elements from the invoice with a notification by the system about the total debt of the purchasers and all the bases of their debt.

The system enables the following of the temporal structure of the claims and preventing the expiration of debts, following the reprogramming of debts, interest calculations, lawsuits and the following of pertinent court procedures by case, representative, enforcement officer and court.

After the purchaser is notified of an unpaid debt, the system enables fully automated work processes with the chamber of enforcement officers, enforcement officers and courts, along with the printing of the lawsuits and motions for execution, the generation of all the proscribed registers and the accountancy-based monitoring of the debt by purchaser, enforcement officer and court, using the debt structure of principal amount, interest, costs…

The Informatics Association of Serbia has awarded AB Soft the Plaque for a Developed and Implemented IT Product or Informatics Service
The Informatics Association of Serbia has awarded AB Soft the Plaque for a Developed and Implemented IT Product or Informatics Service

Simple Entry of Data and Analyses

One of the reasons for implementing the AB Soft system is a simple entry of data. Information is entered in one place only and there’s no additional copying, all kinds of registers are covered, which enables being up to date on a daily level, constant accountancy and statistical analyses and reporting on various levels for all structures within a company.

Additionally, the implementation of BI reporting for the management structures provides a powerful tool which is used for both analysis and better management.

Good and substantial relation to purchasers

The added value that the implementation of the AB Soft system provides is a good and substantial relation to purchasers. In a simple way, you can get various accompanying registers on the purchasers, facilities and devices of the purchaser, using various communication channels. It’s also easy to establish a connection with the portal developed by AB Soft and the portals that enable the user to overview their accounts, debts and other data relevant to the calculation of the invoiced service.

The users of the AB Soft business software for utility service: PE Kikinda, PUE Кomunalije Sremska Mitrovica, PUE Zelenilo i groblje Smederevo, PUE Poslovni centar Zemun, PE Belimarkovac, Toplifikacija Lazarevac, Cistoca Pljevlja, PE Trznica Subotica....

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